lac RACE EXPENSE REIMBURSEMENT PROGRAM

PURPOSE/INTENT

Liberty Athletic Club wants to encourage greater participation on Liberty Teams in USA Track & Field (USATF) races with a team component, at both the local and national levels.  Liberty understands that the growing cost of racing may be a disincentive to participation, and launched this program last year, in hopes that it would encourage more of our members to join us on the starting line. The program was a success, and we are continuing it in calendar year 2024, and increasing the maximum annual reimbursement from $75 to $100.

The purpose of this written policy is to establish the reimbursement guidelines for race-related expenses.

ELIGIBILITY

To be eligible for participation in this program, people must:

·       Be a member in good standing of both Liberty and USATF at the time of race registration;

·       Register for and participate in a designated USATF team race, as a member of a Liberty age-group team. 

POLICY STATEMENT

During calendar year 2024, Liberty will reimburse eligible members who request assistance up to a maximum of $100 dollars in total for eligible race expenses at one or more designated races.

Designated races will be determined by the Liberty Board and communicated to the Liberty membership.  Designated races must be a USATF-sanctioned race which includes a Liberty team racing opportunity.  Designated races can include National USATF Masters Grand Prix races, USATF-New England Grand Prix Road and Cross Country races, and the Boston Marathon (when the member is participating as a Liberty Invitational Bib recipient). 

Eligible race expenses include the following: race entry fee, airline ticket cost, hotel cost and/or mileage cost for drivers of $0.14/mile driven from home to the race venue and back home again. 

To be eligible for reimbursement, proof of payment of expense must be submitted to the Liberty Board President after completion of a designated race, and include information indicating which race the expense relates to.  Members are encouraged to submit expenses as promptly during the year as they are able to, and by December 15, 2024 at the latest. All reimbursement decisions are made in the sole discretion of the Liberty Board and are considered final and non-appealable.