lac RACE EXPENSE REIMBURSEMENT PROGRAM
Liberty Athletic Club wants to encourage greater participation on Liberty Teams in USA Track & Field (USATF) races with a team component, at both the local and national levels. Liberty understands that the growing cost of racing may be a disincentive to participation, and launched this program last year, in hopes that it would encourage more of our members to join us on the starting line. The program was a success, and we are continuing it in calendar year 2025, and increasing the maximum annual reimbursement to $100 for local races, and to $250 for participation in designated National races.
The purpose of this written policy is to establish the reimbursement guidelines for race-related expenses.
ELIGIBILITY
To be eligible for participation in this program, people must:
Be a member in good standing of both Liberty and USATF at the time of race registration;
Register for and participate in a designated USATF team race, as a member of a Liberty age-group team.
POLICY STATEMENT
During calendar year 2025, Liberty will reimburse eligible members who request assistance up to a maximum of $100 dollars in total for eligible race expenses at one or more designated races. Members who participate in one or more designated USATF National races held more than 200 miles from Boston may request up to $250. (You must also complete several local/regional USATF team races to qualify for the $250 ceiling.)
Designated races will be determined by the Liberty Board and communicated to the Liberty membership. Designated races must be a USATF-sanctioned race which includes a Liberty team racing opportunity. Designated races can include National USATF Masters Grand Prix races, USATF-New England Grand Prix Road and Cross Country races, and the Boston Marathon (when the member is participating as a Liberty Invitational Bib recipient).
A list of the designated 2025 races is included at the end of this document.
Eligible race expenses include the following: race entry fee, airline ticket cost, hotel cost and/or mileage cost for drivers of $0.14/mile driven from home to the race venue and back home again.
To be eligible for reimbursement, proof of payment of expense must be submitted to the Liberty Board President after completion of a designated race, and include information indicating which race the expense relates to. Members are encouraged to submit expenses as promptly during the year as they are able to, and by December 1, 2025 at the latest. All reimbursement decisions are made in the sole discretion of the Liberty Board and are considered final and non-appealable.
2025 Eligible Races
USATF-New England Road and XC Grand Prix and USATF Masters National Grand Prix Races. Other races may be added - stay tuned!
April 2025:
REGIONAL: 4/5/25 Upton, MA. USATF-NE Road Grand Prix Frank Nealon Boston Tune-up 15k
SPECIAL EVENT: 4/21/25 Boston Marathon (Liberty invitational bib holders only)
NATIONAL: 4/27/25 Dedham, MA. Masters 10k Championships James Joyce Ramble
June-July 2025:
NATIONAL: 6/14/25 Peoria, IL Steamboat Classic 4-miler
NATIONAL: 6/21/25 Indianapolis, IN USATF Masters 1 Mile Championships
REGIONAL: July 2025, Date and Location TBD. USATF-NE Road Grand Prix Mile Championships
August -September 2025:
REGIONAL: 8/10/25 Narragansett, RI. USATF-NE Road Grand Prix Bobby Doyle 5 Miler
REGIONAL: 9/7/25 Salem, MA. USATF-NE Road Grand Prix Northshore RunFest 10K
NATIONAL: 9/26-27/25 Location TBA. WA/WMA (World Athletics and World Masters Athletics) Road Racing Championships: 1 Mile, 5K
NATIONAL: 9/28/25 Location TBA. USATF Masters Half Marathon Championships
October-November 2025:
NATIONAL: 10/19/25 Atlanta, GA. USATF Masters 5K Championships
REGIONAL: 10/26/25 Portsmouth, MA. USATF-NE Road Grand Prix Portsmouth [Newburyport?] Half Marathon
NATIONAL: 11/1/25 San Francisco. 5K Cross Country Championships (note this is NOT the annual Club Cross Country event, which will be held in January 2026 in Tallahassee)